When we launched task management in TRCR, every team got the same workflow: To Do, In Progress, In Review, Done. It works — until it doesn't. Some teams need a “QA” stage. Others want “Awaiting Client Feedback.” A design agency's process looks nothing like a startup's sprint board.
Starting today, you define the workflow. And once you do, TRCR gives you tools to track exactly where every task stands within that workflow — down to the percentage.
Custom Workflow Statuses
Head to Settings → Workflow and you'll find a new configuration page where you can build the exact pipeline your team follows. Create as many statuses as you need, give each one a color, and drag them into order.
Here's what you can configure for each status:
- Name & color. Call it whatever makes sense — “Design Review,” “Deployed to Staging,” “Waiting on Legal” — and pick from ten distinct colors so your board is scannable at a glance.
- Terminal status. Mark any status as a “done” state. Tasks that land here count as completed in reports and stop appearing in active views.
- Auto-advance. Turn this on and when a task's progress hits 100%, it automatically moves to the next status in your pipeline. No manual drag needed.
- Next-status transitions. Define which status comes next, so your team always knows the natural flow of work.
Changes apply instantly across your organization. Every team member sees the updated workflow in real time — on every tab, every device.
Progress Tracking Within Every Stage
A task in “In Progress” could be 5% done or 95% done. Until now, there was no way to tell. The new progress bar changes that.
Every task now shows an interactive progress indicator tied to its current status. Click anywhere on the bar to set progress from 0 to 100%. A smart snap zone near the end makes it easy to hit exactly 100% without pixel-hunting.
When progress reaches 100% and auto-advance is enabled, the task smoothly transitions to the next stage in your workflow. A confirmation dialog appears for sensitive transitions — like moving into a “Done” state — so nothing gets closed accidentally.
You can also step backward. If a task needs to return to a previous stage (say, “Back to Design” after a failed review), click the breadcrumb for that stage and confirm the revert. Progress resets, and the task is back where it needs to be.
Interactive Priority Controls
Priority used to be a dropdown. Now it's a visual milestone bar — four colored dots from Low to Urgent, connected by a gradient line that fills as priority escalates. Click any dot to change priority instantly.
- Low — green, for tasks that can wait
- Medium — yellow, the default priority
- High — orange, needs attention soon
- Urgent — red, drop everything
Lower priorities show checkmarks, so you can see at a glance where a task sits on the urgency scale. It's faster than a dropdown and far more intuitive — especially when scanning a board full of tasks.
Complexity at a Glance
Estimating effort matters — especially for sprint planning or workload balancing. The new complexity milestone bar gives you a five-level scale using familiar Fibonacci sizing:
- Trivial (1) — a five-minute fix
- Easy (2) — straightforward, low risk
- Medium (3) — moderate effort, some unknowns
- Hard (5) — significant work, needs planning
- Complex (8) — major effort, consider breaking it down
Like priority, it's interactive: click any step to set complexity. Unlike priority, complexity is optional — clear it entirely if your team doesn't estimate. The gradient runs from cool cyan through violet to rose, giving you an instant visual signal of how heavy a task is.
A Redesigned Task Panel
To make room for all these new controls, we've redesigned the task detail panel with a two-column layout on desktop. The left column holds your description, discussions, time entries, checklists, and activity — everything you scroll through while working. The right column is a fixed sidebar with status, progress, priority, complexity, assignees, labels, and recurrence — always visible, never buried.
On mobile, the panel stays single-column for a clean experience on smaller screens. The result is a task view that shows you everything without feeling crowded.
Why This Matters
These features work together to give you something most project tools either overcomplicate or ignore entirely: a clear, real-time picture of where every task stands. Your workflow matches your actual process. Progress is visible, not hidden behind a status label. Priority and complexity are scannable, not buried in dropdowns.
For managers, this means fewer “what's the status on...?” messages. For individual contributors, it means less time updating tickets and more time doing the work. For clients, it means transparency without information overload.
What's Next
Custom workflows are the foundation for what's coming next: workflow analytics and burndown charts that use your actual stages, automated rules that trigger when tasks move between statuses, and team workload views powered by complexity estimates. Stay tuned.